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Supplier verification
What “Verified Supplier” actually means
On Sentrick, verification is a listing gate — a defined set of checks a supplier and product must pass before they can appear in the marketplace. It is meant to make the badge meaningful, not decorative. Here is exactly what it does and does not represent.
What verification covers
- An approved, exact product revision — approval never carries across revisions or markets.
- Current, accepted evidence (certifications, labels, specifications) versioned and bound to that revision.
- An active supplier account and subscription in good standing.
- Acknowledged product liability and explicit market approval for where it is sold.
- No active safety, recall, or compliance holds on the product or supplier.
What it does not cover
- A guarantee, endorsement, or warranty by Sentrick of any product or shipment.
- Continuous testing of every lot, batch, or delivery after listing.
- Responsibility for supplier claims, composition, grade, or labeling accuracy.
- Regulatory filings, certifications, or approvals issued by Sentrick itself.
Evidence & versioning
Documents are exact and versioned
Certifications, labels, and specifications are attached as versioned evidence bound to a specific product revision and market. Replacing a document creates a new version while the prior one is preserved. If a product changes, its approval does not automatically follow — it must be re-qualified. This keeps the record precise and auditable.
Qualification workflows are enforced server-side against the exact product revision and its evidence.
Supplier qualification checklist
What you provide to get qualified
Qualification is document-based. Below is exactly what a supplier submits, depending on whether the company is in the United States or abroad. We only request compliance documents that actually apply to the product.
Suppliers in the United States
Business registration, W-9, an authorized contact, products, prices, applicable compliance, U.S. labels, and shipping.
- 1Legal company information. Legal company name, company address, state of registration, and business registration / certificate of formation (or its equivalent).
- 2Form W-9. A completed Form W-9 showing the EIN / Tax ID and the legal company name.
- 3Authorized representative. Name, title, official company email, and phone number of the person authorized to act for the company.
- 4Product catalog. The products to be sold on Sentrick, the brand, SKU / UPC (if any), and sizes and packaging.
- 5Wholesale price list. Wholesale price, case quantity, MOQ (if any), and lead time.
- 6Product compliance documents. Only what applies to the product — e.g. applicable facility or export registrations if required, ISO 9001 and quality certifications, and a Certificate of Analysis (assay) or product specification appropriate to the material.
- 7U.S. product label. An image or PDF of the label actually used on the product in the U.S. market.
- 8Shipping & claims. Ship-from location, order preparation time, shipping method, and the policy for damaged goods, shortages, returns, and claims.
Suppliers outside the United States
The above plus the documents needed to import — country of origin, conflict-minerals (OECD/3TG) and responsible-sourcing information, hazardous-materials / SDS where applicable, and the importer of record.
- 1Company registration. Legal company name, company address, business license / certificate of incorporation, and country of registration.
- 2Authorized representative. Name, title, official company email, and phone number.
- 3Manufacturer information. Clarify whether the company is the manufacturer, brand owner, exporter, or authorized distributor. If it is not the manufacturer or brand owner, an Authorization Letter is required.
- 4Product catalog. Products, SKU, sizes, packaging, and country of origin.
- 5Export / wholesale price list. Wholesale prices, MOQ, case quantity, lead time, and Incoterm (e.g. EXW / FOB / CIF) per the supplier’s offer.
- 6Facility & registration information. Where applicable to the destination market: applicable facility or export registrations, the registered facility name and address, and the importer of record or local agent.
- 7Importer of record. For imported materials the importer of record must be identified. Sentrick does not automatically accept or record itself as the importer of record.
- 8Material label. grade and purity, composition / assay, net weight, country of origin, and the remaining required information for the material.
- 9Product compliance / quality. Only what applies — ISO 9001, a COA / assay or Product Specification, and any certification tied to a claim made on the product.
- 10Shipping / export information. Port / country of shipment, lead time, shipping terms, packaging / pallet information when needed, and the claims / damaged-goods policy.
No banking information is requested at this stage. Bank and payout details are collected later, through the secure payment system, only after a supplier is accepted. For imported materials, the importer of record must be identified by the supplier — Sentrick does not automatically act as, or record itself as, the importer of record.
Qualification workflows are enforced server-side against the exact product revision and its evidence.
Report a concern or dispute
If something about a listing, document, or order looks wrong, our dispute and safety-hold workflows are built to handle it.